Dear members of Indian Social Club, Sohar
The Executive Committee of Indian Social Club, Sohar announces an online Annual General Body meeting (AGM) & election to the Executive Committee for the year 2021-22. The online AGM will be held at 7 pm on Wednesday, 31st March 2021. Only those members who are registered by 7 pm on Monday, 29th March 2021 at
https://forms.gle/F5UCHdiWeDh96q3j8 will be allowed to participate in the online AGM. This is to allow us time to send the online meeting link to all those interested in attending the AGM.
The Agenda for the AGM is as follows.
1. Welcome address by the Chairman
2. Approval of Minutes of last AGM
3. General Secretary's Report
4. Presentation of the Audited accounts
5. Discussion of any specific issue if to be raised, has to be submitted by Saturday 28th March to the General Secretary by email. Any other issue may be taken up with the permission of the chair.
6. Election to the Executive Committee for 2021-22
The term of this Executive Committee formed in 2018 will expire soon. As per the Article of Association & as mandated by the Ministry of Social Development an election process has been put in place to elect a new Executive Committee for the year 2021 & 2022.
The Presiding Officer of the election will be Mr Abraham George, CEO, Godrej & Khimji, Sohar (Mobile no.: 99346344). He will be assisted by Mr Ajay Damani, Muscat Pharmacy, Sohar (Mobile no.: 99260449). The General Secretary of the club Mr. Rajesh Kondala (99385148, kondalarajesh@gmail.com) will coordinate the election process with the Presiding officers.
A few salient points about the election.
1. Election will take place for a 12 member Executive Committee. It is mandatory to have one lady member in the Executive Committee.
2. The 12 candidates who secure the highest number of votes of those polled will be declared elected to the Executive Committee.
3. The tenure of the Executive Committee will be for a 2 year term i.e. for 2021 & 2022.
4. The 12 member Executive Committee will decide amongst themselves about the various office bearers for the day to day functioning of the club.
5. Election date has been fixed for Wednesday, 31st March 2021 after the online AGM.
6. The election will take place as per the Article of Association of Indian Social Club, Sohar.
7. In case of any doubts, complaints etc. the Presiding Officer decision will be final.
8. The Presiding Officer will have a casting vote in case of a tie.
9. The election will be conducted under the supervision of Indian Social Club, Oman as per the rules of the Ministry of Social Development, Sultanate of Oman.
10. All those members who have completed 2 year continuous membership of Indian Social Club, Sohar as on 14th March 2021 will be eligible to stand for election to the Executive Committee.
11. All those members who are on the rolls of the club as of 14th March 2021 will be eligible to vote, propose or second a candidate. The full members list as on 14th March 2021 is on our website.
12. Any member who intends to stand for election or proposes or seconds a candidate must have paid their dues / renewed their membership for 2021 on or prior to 14th March 2021. The nomination is liable to be rejected if the same is not done.
13. All those members intending to vote must have also paid their dues on or 14th March 2021. Only those members who have paid their dues / renewed their membership for 2021 will be allowed to vote.
14. Members will be asked for their Civil I.D card to prove identity.
15. In case of family membership either of the spouses can vote. But only one vote per family will be allowed.
16. In case of family membership either of the spouse can stand for election if the family membership is for more than 2 years. Both spouses cannot stand for election.
17. No proxy voting will be allowed.
18. Registration for AGM at
https://forms.gle/F5UCHdiWeDh96q3j8 as mentioned above is essential for taking part in the election.
The timeline for the election process will be as follows
• Notification of the Election process
Monday, 15th March 2021 (Times of Oman)
• Last date of submission of nomination form
Friday, 19th March 2021
• Display of names of the candidates
Sunday, 21st March 2021
• Last date for withdrawal of candidature
Wednesday, 24th March 2021
• Display of final list of candidates
Friday, 26th March 2021
• Date of AGM & Election
Wednesday, 31st March 2021
The application form for the election to the post of Executive Committee member of ISC, Sohar is available for downloading from the Election 2021 section of our website www.iscsohar.com. All the details of online submission of the completed nomination form are mentioned in the form. For more details please contact Mr. Rajesh Kondala, Gen. Secretary, Indian Social Club, Sohar @ 99385148 after 7 pm.
The completed application form along with copy of valid passport, copy of Civil ID card (both sides) have to be scanned and sent by email to the Presiding Officer, Mr. Abraham George at
abe0508@gmail.com on or before the last date of application i.e. Friday 19th March 2021. Please in the subject of the email write Your Name-Nomination form for EC of ISC, Sohar e.g XXXXXX YYYYYY-Nomination form for EC of ISC, Sohar
On behalf of the Executive Committee once again I wish to thank all of you for giving us an opportunity to serve you. I hope we have lived upto your expectations.
With warm regards.
Dr Rajiv Tandon
Hon. Chairman,
Indian Social Club, Sohar
isc.sohar@gmail.com
99002453
